TERMS AND CONDITIONS
At Kia Mena we operate an inclusion and equality policy and ensure that all children have access to nursery places and services irrespective of their gender, race, disability, religion or belief or sexual orientation of parents.
We are open, 43 weeks per year, Monday to Friday mornings and afternoons. We also run breakfast and lunch time sessions from Monday to Friday.
Children must attend a minimum of three sessions.
On being offered a place at the pre-school, a £100 deposit will be requested which will be refunded when your child leaves providing a term’s notice has been given.
Uniform and book bags are available. The uniform costs £18.50 for one sweatshirt and one polo shirt. Further sweatshirts, polo shirts and t-shirts are available on request. Sweatshirts cost £10.50, Polo shirts cost £8.00 and T-shirts cost £7.25. Book bags cost £5.75. One set of uniform and a book bag will be added to the invoice for the first term’s fees.
Please note places are offered on a “first come, first served” basis. Priority is given to parents with siblings already attending Kia Mena.
Prior to a child attending Kia Mena Montessori Pre-school, parents must:
⦁give a copy of the child’s birth certificate,
⦁sign a copy of the Parent Contract – stating the hours your child attends. This is an agreement to allow us to claim the government funded place.
⦁Complete and sign our enrolment form. This form indicates your agreement to our terms and conditions and provides the setting with personal details relating to the child. For example, name, date of birth, address, emergency contact details, parental responsibilities, dietary requirements, contact details for parents, doctor’s contact details, health visitor contact details, allergies, parental consent and vaccinations etc.
All information that we hold complies with the General Data Protection Regulations (2018). Please see further information below
Fees and Funding
We provide government funded places – 2 year old funding, universal 15 hours and extended entitlement (30 hours). All funded sessions are in line with the Government’s Statutory Guidance and Local Authority requirements. When you register your child for their funded place we will discuss your needs, and as far as possible with availability and staffing arrangements we will accommodate your wishes.
The current fees payable from September 2019 to September 2020 are as follows:
Children under 3
The fee for children up to the term of their 3rd birthday is £20.54 per 3¼ hour session.
Under the 2 year old funding scheme, up to 570 hours a year may be available for children where their parents meet certain criteria. This is offered at a rate of 2.65 hours per session across the 43 weeks that we are open up to a maximum of 5 sessions per week - either morning or afternoon. A charge of £6.00 is made for the remainder of each 3¼ session.
Parents wishing to take funded and funded only sessions will be entitled to do this from 9.15 am - 11.55 am and 1.50 pm - 4.30 pm.
Children from the term after their 3rd birthday
All children are eligible for the universal Free Entitlement from the term after their 3rd birthday. At Kia Mena this is available for 2.65 hours per session for up to 5 sessions a week, 43 weeks per year. The parents whose children receive funding and attend for the full 3¼ HOURS will pay £9.30 for the additional time.
An additional 2.65 hours funding per session for the remaining 5 sessions a week is available to parents who meet the required criteria. This extended entitlement needs to be applied for by parents through the website - www.childcarechoices.gov.uk. As with the universal funding, parents whose children receive funding and attend for the full 3¼ HOURS will pay £9.30 for the additional time.
Where parents are not eligible to receive the extended entitlement, children who attend more than 5 sessions per week will be charged £20.54 for each additional session.
Parents wishing to take funded and funded only sessions are entitled to do this from 9.15 am - 11.55 am and 1.50 pm - 4.30 pm.
As an alternative, Parents wishing their children to attend just morning or afternoon sessions (a minimum of three per week) may receive funding as follows. These sessions will include lunchtime sessions:
Morning sessions will run from 9.15 - 1.15 with 3.75 hours funded and a fee of £8.70 per session. Children will need to bring a packed lunch.
Afternoon sessions will run from 12.30 - 4.30 with 3.75 hours funded and a fee of £8.70 per session. Children will need to bring a packed lunch.
The pre-school will not offer funded only sessions on this model and children that are only eligible to receive the universal Free Entitlement can only be funded in this way for 3 sessions a week.
Breakfast club costs £9.50 per session and will run where there are a minimum of two children attending.
Snacks – we provide a variety of snacks in the morning and the afternoon and make a small charge of £1 per week for this.
Lunches are charged at £4.75 per session (children bring their own packed lunch).
Payment of Fees
All fees are payable in advance. No fees are refundable in the case of absence including sickness or holidays or closure due to adverse weather conditions. Bank Holidays are taken into consideration when invoices are sent out. Fees are subject to change annually.
Fees are due on or before the first day of each term. It is essential that this rule be strictly observed. We prefer payment by bank transfer but also accept credit cards, cheques and cash.
Our bank details are attached to all invoices. Cheques should be made payable to
“MRS S HUDSON”.
Late payment of fees will result in an additional administration charge of £5.00 per day.
We do accept child care vouchers but would appreciate it if parents could make sure that they monitor their payments carefully.
Non payment of fees will result in a referral to our Solicitors.
The pre-school reserves the right to remove a child if necessary.
Once your child starts at Kia Mena, we assume they will be remaining at the pre-school until they leave to go to primary school. In this case, notice does not need to be given.
At all other times, if you wish to remove your child from the pre-school, 12 weeks, term time, notice needs to be given in writing otherwise a FULL term’s fee will be charged. For children receiving funding, this fee will also include the amount of funding that we would have received if your child had attended for that term.
Please note that school holidays are not included as part of the notice period.
Times and Venue
The pre-school is open for 43 weeks of the year and operates, term time only, on 5 mornings a week, from 9.15 am to 12.30 pm and on 5 afternoons a week, from 1.15 pm to 4.30 pm.
Please try to arrive five minutes early when dropping off and collecting your child. It can be disruptive for both your child and the other children already in the pre-school when children are coming in once the session has started.
Lunch time sessions run from 12.30 pm to 1.15 pm. Children may therefore stay for lunch following a morning session, arrive at lunch time prior to an afternoon session or stay for the whole day from 9.15 am until 4.30 pm.
The pre-school is situated in the Pavilion, Beckenham Sports Club, Foxgrove Road, Beckenham.
The telephone number is 020 8658 9009. There is an answerphone for out of hours calls.
Breakfast club runs every morning from 8.15 am to 9.15 am. Children are given cereal and toast and milk or water to drink. Breakfast club cost £9.50 per session.
We have a snack table in the morning and the afternoon. Children are given a variety of fresh fruit, vegetables, dips and a carbohydrate. They can have milk and water to drink. We make a charge of £1 per week to cover the costs.
Children attending a morning session and staying for lunch must be collected by 1.15 pm.
Children having lunch followed by an afternoon should arrive at 12.30 pm and enter by the front door.
Children attending for the whole day arrive at 9.15 am and finish at 4.30 pm.
Parents must provide a suitable healthy packed lunch for their child. Please do not include any sweets or nuts (including peanut butter).
Lunches should be brought in a robust container preferably a ‘cool bag’ type and be clearly labelled. Any cutlery e.g. spoon for yoghurt, should be provided in the lunch box. We are not able to offer refrigerated storage for food or heat food.
Should a child arrive without their lunch, we will first contact a parent to see if a lunch can be brought in. If this is not possible, a member of staff will purchase a lunch the cost of which must be reimbursed by the parent.
Lunches are charged at £4.75 per session. Children attending one off lunch sessions need to pay £4.75 cash on the day.
Parking and the Cricket Pitch
Please only use the main entrance and exit to the sports club and park courteously and sensibly in the car park. When crossing the field, please walk around the edge close to the tennis courts. The unmade road up to the pre-school must not be used.
Pushchairs may be left in the enclosed area to the left of the main gate. For the children's safety, please ensure that pushchairs folded and all personal belongings are removed before you leave them.
Please telephone us if you think you may be late.
If a parent or guardian is late picking up their child, two members of staff will stay behind. If a parent is more than 20 minutes late then they will be telephoned. In the event that they are unable to be contacted, then emergency numbers will be rung.
After 1 hour, if the child has still not been picked up then the relevant bodies will be contacted i.e. Social services, Ofsted and Early Years.
Parents who are consistently late in picking up their children may be liable to a charge of £10.00 for each 10 minute period.
Settling in Period
When a place is offered to you, your child will be offered a complementary hour near to his/her start date. This will allow your child to become accustomed to their new surroundings. The manager and the teachers will all help to ensure that your child settles with ease and confidence.
We use ‘My Montessori Child’ to record progress according to the Early Years Foundation Stage and the Montessori principals. This record of your child’s achievements covers the seven areas of learning and development. Parents are given a unique login after their child starts at Kia Mena to enable to view their child's progress on-line. The profile will be passed on to your child’s school when he/she leaves Kia Mena
All accidents are recorded on your childs page on My Montessori Child, which the parent/carer needs to sign. At least one member of staff present at any time will have attended an Emergency First Aid course for children. A Parent or an Emergency Name will be contacted for more serious incidents.
We will inform OFSTED of any major serious incidents.
Please could all outdoor wear including coats, hats, gloves and wellies etc be named. The pre-school cannot take responsibility for any un-named items of clothing.
It is the responsibility of the parent/carer to update emergency contact numbers.
Birthdays are celebrated at the pre-school. Candles are lit and the children sing ‘Happy Birthday’. Due to allergies and the preferences of other parents, we would be grateful if sweets are not brought in for other children.
All visitors must sign the visitor’s book.
There is a strict no smoking policy at the pre-school. Please ensure that nobody smokes in the vicinity of the pre-school building.
Please notify the pre-school if your child is absent due to illness or holiday.
Parents are asked to keep their children at home if they have any infection and to inform the pre-school so that the pre-school will be able to alert other parents as necessary.
Parents are asked not to bring into the pre-school any child who has been vomiting or had diarrhoea until at least 48 hours after the final attack.
Information we hold about you and your child
At Kia Mena we have procedures in place for the recording and sharing of information and data about you and your child that is compliant with the principles of the General Data Protection Regulations (2018) as follows:
The data that we collect is:-
1.Processed fairly, lawfully and in a transparent manner in relation to the data subject (you and your family).
2.Collected for specified, explicit and legitimate purposes and not further processed for other purposes incompatible with those purposes.
3.Adequate, relevant and limited to what is necessary in relation to the purposes for which data is processed.
4.Accurate and, where necessary, kept up to date.
5.Kept in a form that permits identification of data subjects [you and your family] for no longer than is necessary for the purposes for which the personal data is processed.
6.Processed in a way that ensures appropriate security of the personal data including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.
When your child is offered a place at Kia Mena Montessori Pre School, we will provide you with a privacy notice that gives you further details of how we fulfil our obligations with regard to your data.
It is important to both the pre-school and parents that any complaint is taken seriously and dealt with fairly and in a way that respects confidentiality.
A parent who is uneasy about any aspect of our provision should, in the first instance, talk over any worries and anxieties with the manager. If this does not have a satisfactory outcome within a couple of weeks, or if the problem recurs, the parent should then put the concerns or complaint in writing to the manager and the owner. A meeting will then be arranged. Both the parents and manager are entitled to have a friend or partner present if required. A written record of the discussion will be made. We have a duty to notify complainants of the outcome of any investigation within 28 days of having received the written complaint.
If the matter is still not resolved to the parent’s satisfaction, a subsequent meeting will be arranged and a mediator will be present. In some circumstances, it may be necessary to bring in the registering body.
Complaints can also be made to OFSTED as follows:
OFSTED Complaints, Investigations and Enforcement Team
Manchester M1 2WD
Tel: 0300 123 4666